Why a Professional Export Quotation Matters
In B2B export sales, your first quotation often decides whether a buyer responds or moves on. A well-structured export quotation shows professionalism, builds trust, and makes it easier for the buyer to say yes.
Basic Structure of an Export Quotation
Here’s a standard format that works across most industries:
1. Header
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Your company name, address, contact info
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Quotation number & date
2. Buyer Details
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Company name & address
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Contact person & designation
3. Product Information Table
| Item No. | Product Description | Quantity | Unit Price (USD) | Total Price (USD) |
4. Terms & Conditions
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Incoterms (FOB, CIF, EXW)
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Payment terms (e.g., 30% deposit, 70% before shipment)
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Delivery time & shipping method
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Validity period of the quotation
5. Closing Section
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Signature & company stamp
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Contact details for follow-up
Example: Export Quotation Sample in English
Formatting Tips for 2025
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Keep the layout clean and consistent—buyers may compare multiple suppliers side-by-side.
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Use clear product descriptions with specifications.
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Include your brand identity (logo, colors) to reinforce professionalism.
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Always mention the quotation validity to create urgency.
Using AI to Generate Professional Quotes
Instead of manually editing Word or Excel, tools like SaleAI’s Quote Generator Agent can:
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Generate a complete export quotation from your product details in minutes
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Support multiple formats (PDF, image, link)
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Offer different layouts for new clients vs. repeat buyers
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Ensure no key information is missing
Conclusion
A professional export quotation in English can help you win the buyer’s trust from the very first interaction. By combining best practices with AI automation, you can create quotes that look great and get responses—without spending hours on formatting.
👉 Try SaleAI’s Quote Generator Agent to create your first AI-powered export quotation today.
